9.4 Facilitate a VOPE Toolkit Meeting

The documents and presentations in this section will enable you to present the VOPE toolkit during a 30 minute face to face meeting with potential or existing users of the Toolkit.  The contents include:

Invitation to meeting

This is a generic invitation to attend a 30 minute face to face meeting to create awareness of the toolkit or establish how members of a specific VOPE could be assisted in using the toolkit. If you already know that the specific group is interested in one of the three sections of the toolkit, you can tailor your meeting to suit the group’s requirements.  Use and adapt (if necessary) one of the presentations included in the presentation folder for this purpose.  Adapt the invitation to reflect the specific purpose of the meeting if it was established beforehand.  E.g. for new VOPE’s you might want to share the resources in Section 1 at the first meeting.

 Presentations (choose the appropriate one)

The folder of presentations includes four presentations using you knowledge of the specific audience you are meeting choose one of the presentations.  Here are some guidelines:

• For a general introduction to the toolkit and how people can benefit from it or be involved in creating awareness and enhancing the Toolkit use the (15min) Presentation VOPE Toolkit Introduction.
• Using the level of maturity of the VOPE use either the presentation of section 1, 2 or 3.  Refer to the list below as a general guide.
• For New VOPE’s, or members in the process of setting up a VOPE, use the Interactive presentation of Section 1
• For members of VOPE’s founded already and starting the work of a VOPE, use the Interactive presentation of Section 2
• For members of VOPE’s already running a few years, use the Interactive presentation of Section 3

A two-page Toolkit brochure

A two page VOPE toolkit brochure in PDF format can be printed and/or electronically distributed to workshop / conference attendants.

Tips for running a smooth meeting

The tips in this document will assist you in running a smooth meeting. 

Checklist for a meeting organiser

This document contains a short checklist for the meeting organiser.